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Advance Fund

Academic Year 2022-2023:

For the current academic year, HOUR is unable to consider requests for travel related expenses (transportation and lodging).

Additionally, we strongly encourage all students to identify virtual options whenever possible.

The HOUR Advance Fund has been established as a fellowship award to help Hopkins undergraduate students in good academic standing defray expenses related to professional advancement activities. We understand that many activities related to advancement and networking may challenge budgets and therefore restrict participation.

  • Unfortunately, Advance Funding is NOT available to visiting students.
  • Funding will be prioritized for students who have NOT already received Advance Fund support for any project or activity in the current Academic Year (Fall through Summer).

Before requesting funding, consider if the activity meets any of the following guidelines:

Conference/ Festival Related:

  • I am a speaker/ presenter at a professional-level event.
  • I have been invited/ accepted to present a poster/ project at a student-level event.
  • I am attending a professional-level event (not presenting).

Professional Organization Membership Fees:

  • Membership is required to register for and participate in a specific event.
  • Membership will enhance my professional development.

Professional Services:

  • Without engaging this service (editing, sound mixing, other services related to completion of final product), I cannot complete my project.

Publication Fees:

  • I am the sole author or first author of a document that has not previously been published.

Other:

  • I need to print my poster/ project for presentation at a professional event.
  • *I need assistance covering travel related expenses (airfare, train, lodging, or similar)

* no travel-related expenses considered in 2022-2023

Non-allowable expenses include:

  • Funding for ANY project/ activity that has ALREADY RECEIVED Advance Fund support at any time.
  • Funding to purchase equipment or supplies for a project.
  • Funding to purchase personal items (ex. umbrellas, medication, clothing, similar).
  • Funding to cover costs associated with recreational activities (ex. theme parks, tours, similar).
  • Funding to cover expenses to attend or present at a conference as a member/ delegate/ representative of an official JHU department or group.
  • Any meal/ food expenses.
  • Any expense not incurred by the JHU undergraduate applicant directly (i.e. no friends or family).
  • Expenses incurred on behalf of a JHU Student Group.
  • Expenses related to a class individual or group project, including presentation or publication related expenses.
  • Expenses related to study abroad or other curricular-based programs, including tuitions, fees, or related expenses.

If you are awarded Advance Funding:

  1. If you have already incurred the expense(s), you MUST submit your receipts to HOUR@jhu.edu.
    • Receipts MUST show: date, company paid, amount of expense, form of payment (credit card, cash, Venmo, etc.), what the expense is covering.
    • Receipts must be received within the current academic year (ending June 30) or the award will be considered declined.
  2. If you require the funds in advance, you MUST submit justification of anticipated expense in the form of an invoice, URL/screen shot for registration/membership info etc, travel expenses (once allowed again). Once the funding has been transferred to you, you MUST submit all receipts validating the expenses paid.
    • Receipts MUST show: date, company paid, amount of expense, form of payment (credit card, cash, Venmo, etc.), what the expense is covering.
    • Valid receipts must be received by HOUR at HOUR@jhu.edu no later than 30 days after the date of the incurred expense.

Program Details:

Funding Type: Individual or Group

Application Period: Rolling applications

Funding Amount: Maximum request $1000 (awards subject to applicable Federal and State taxes)

Award Notification: Within 15 business days from request submission date.

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